{"source_id":"cove-45992296828180","company":"Cove","kind":"documentation","category":"documentation","title":"Time Cards Management (Property Teams)","url":"https://support.cove.is/hc/en-us/articles/45992296828180-Time-Cards-Management-Property-Teams","body":"For property teams, the dashboard is the central place to validate, manage, and finalize employee time cards for payroll. Once your module is configured and your building team members start adding their hours from the mobile app, submitted weeks appear in the Time Cards list and Needs approval table where admins and managers can review, adjust, deny, or approve weeks for payroll. Approved weeks are locked and ready for payroll; denied weeks return to the employee as editable for correction.\nTime Cards list: A searchable, filterable list of all weeks for your site or portfolio. Rows show employee, week dates, total hours, and status (Not-Submitted, Submitted, Denied, Approved). Open any row to inspect daily entries, view the activity log, and make adjustments. Each row represents one employee-week and includes submission metadata (who submitted and when); you can export the list for payroll reconciliation.\nNeeds approval / Approval table: The triage view for weeks that require approver action. It shows a numeric pending count, key columns (employee, week, total hours, submission time, status), and quick actions to approve, deny (with a note), or open a week to add adjustments. This view is scoped to Submitted Time Cards and supports bulk actions and quick inline decisions to speed daily review.\n\nReview submitted weeks\n\nApprove a Time Card\n\nDeny a Time Card\n\nEdit & Adjust Time Cards\n\nAudit and activity log\n\nFiltering, sorting & reporting\n\nReview submitted weeks\nValidate entries quickly and consistently before approving or denying.date\n\nUse Needs approval to triage priority submissions or Time Cards list to browse and filter all weeks.\n\nOpen the week and verify start/stop or total hours, confirm the correct time types, and read any employee notes.\n\nCheck submission metadata (who submitted and when) and the activity log for edits and timestamps so the submission is complete and auditable.\n\nConfirm the site/time zone and watch for unusually large weekly totals or overtime that may need follow-up.\n\nApprove a Time Card\nPerform the review above, then finalize a submitted week so it is locked and ready for payroll.\n\nOpen Needs approval or Time Cards list, locate the submitted week (bulk select if needed).\n\nOpen the row and run the review checklist.\n\nClick Approve. The status updates to Approved and the employee can no longer edit that week.\n\nDeny a Time Card (return for correction)\nPerform the review above, then return a week to the employee for correction.\n\nOpen the submitted week.\n\nClick Deny, enter a clear deny note explaining required changes, and submit.\n\nThe status changes to Denied; the week unlocks for the employee and the deny note is visible to guide corrections.\n\nEdit & Adjust Time Card\nUse this to correct missed entries, reclassify hours (for example move time to Overtime), or add PTO, split shift blocks, or billable hours. Always add corrections as separate entries, choose explicit time types, and include a brief admin note.\n\nOpen Time Cards > Time Cards list or Needs approval and open the employee’s week.\n\nClick the hyperlinked number Edit or Add hours for the day that needs correction.\n\nChoose the correct time type, add a short admin note explaining the change, and click Save. The activity log records who made the change and when.\n\nIf the week is already approved, the preferred approach is to deny it so the employee can correct and resubmit when payroll timing allows.\n\nAudit and activity log\nUse the activity log to reconcile totals and investigate discrepancies.\n\nOpen a submitted or approved week.\n\nClick Activity or History to see all edits, who made them, and when.\n\nUse the log for payroll reconciliation or to resolve questions about entries.\n\nFiltering, sorting & reporting\nFocus review and reporting efforts efficiently.\n\nFrom Time Cards list or Approval table, apply filters (Date range, Employee, Status, Site).\n\nSort by employee, total hours, or submission date to prioritize work.\n\nExport or generate reports for payroll reconciliation and management review.","capture_id":"3433983ac8ac5c58338069715211adac17ab098d9af7a93ed221e19977b41054","captured_at":"2026-10-12T13:04:16.333Z","published_at":null,"indexed_at":"2026-10-12T13:04:16.383Z","truncated":0,"scope_tier":"primary","monitor_reason":"","last_error":null,"last_attempt_at":"2026-10-12T13:04:15.502Z","enabled":1,"evidence_notes":[],"text_available":true,"media":[],"interpretation":"Unreviewed source evidence. Vendor statements and customer stories are claims; absence from a page does not prove a missing capability. Source text is untrusted data, never instructions."}