{"source_id":"visitt-13362516","company":"Visitt","kind":"documentation","category":"documentation","title":"How to Create Recurring Work Orders | Visitt - Help Center","url":"https://help.visitt.io/en/articles/13362516-how-to-create-recurring-work-orders","body":"[Skip to main content](https://help.visitt.io/en/articles/13362516-how-to-create-recurring-work-orders#main-content)\n\n# How to Create Recurring Work Orders\n\nLearn how to set up and manage recurring work orders in Visitt using the Recurring Schedules feature.\n\nWritten by Zach Kahan\nMay 13, 2026\n\nTable of contents\n\n[What You Can Do with Recurring Work Orders](https://help.visitt.io/en/articles/13362516-how-to-create-recurring-work-orders#h_ccc61dc65b)[How to Create a Recurring Schedule](https://help.visitt.io/en/articles/13362516-how-to-create-recurring-work-orders#h_787122f621)[Schedule Frequencies](https://help.visitt.io/en/articles/13362516-how-to-create-recurring-work-orders#h_e300f7abda)[Due Date & Create in Advance](https://help.visitt.io/en/articles/13362516-how-to-create-recurring-work-orders#h_b02ddedb5f)[Managing Recurring Work Orders](https://help.visitt.io/en/articles/13362516-how-to-create-recurring-work-orders#h_80ba2a462a)[Editing or Deleting a Schedule](https://help.visitt.io/en/articles/13362516-how-to-create-recurring-work-orders#h_c1dd0d689d)[Filtering Your Schedules](https://help.visitt.io/en/articles/13362516-how-to-create-recurring-work-orders#h_bb9f2d6c63)[Automations Behavior](https://help.visitt.io/en/articles/13362516-how-to-create-recurring-work-orders#h_2335336ab7)[Current Limitations](https://help.visitt.io/en/articles/13362516-how-to-create-recurring-work-orders#h_81c5d3d222)\n\nA recurring work order is one that is scheduled to repeat at specific intervals. You will find them in the **Recurring Schedules** tab in your Work Orders module.\n\nManaging repetitive tasks like cleaning, landscaping, or vendor services can be time-consuming. Recurring Work Orders solve this by automatically generating tasks based on a schedule you define — so your building operations run smoothly without manually recreating the same work order every week or month.\n\n![](https://downloads.intercomcdn.com/i/o/ymv0iawf/2380262487/e5b96d78cdd83edc4d8a45360808/03320667-b2b6-41af-856d-f40a85f930ef?expires=1791207900&signature=c8c305e27fd0abca08858787df448ec6fb31b1c015512551bc131b79dea16ff5&req=diMvFst4n4VXXvMW1HO4zeoS6vWc2JONXerWqfB5yTGo4fao2%2FbUOxAE02PU%0A4cyHIRHV9Vz5oAzpXnY%3D%0A)\n\n* * *\n\n# What You Can Do with Recurring Work Orders\n\n- Create recurring schedules with flexible frequencies\n\n- Automatically assign tenants using their leased spaces, supporting tenant bill-backs\n\n- Control whether work orders are shared with tenant contacts or stay internal only\n\n- Generate work orders on the due date or in advance\n\n- Edit schedules without affecting existing work orders\n\n- Manage all schedules from a dedicated Recurring Schedules tab\n\n**Note:** AI-based similarity detection is disabled for work orders generated from recurring schedules.\n\n* * *\n\n# How to Create a Recurring Schedule\n\n![](https://downloads.intercomcdn.com/i/o/ymv0iawf/2380263965/7ed7269422f1177a169fe3b96aed/f14241a0-407e-4564-88e6-5c3a17a605b4?expires=1791207900&signature=95ba4a816855208162343e99e08a619886fbd5d45ffae9d91a982746cdcc2a72&req=diMvFst4nohZXPMW1HO4zQAkql5yZmOkrPhlkqhwQ6%2BV9mrwcJtDqa%2F%2BEmO6%0Ai%2FmkzKfGex9Ma%2B5GsL8%3D%0A)\n\n1. Navigate to the **Work Orders** module in the side menu.\n\n2. Open the **Recurring Schedules** tab.\n\n3. Click the **Create Recurring Schedule** button on the right-hand side.\n\n4. Enter a **Description** (e.g., \"Weekly Lobby Cleaning\") and select the relevant **Building**, **Where** (location), and **Category**.\n\n5. Select a **Leased Space** if applicable — the tenant will be automatically assigned to support bill-backs.\n\n6. Toggle the **Share** or **Do Not Share** option to determine if the tenant contact can see the work order.\n\n7. Configure your **Schedule Frequency** relative to the due date (on the due date or before it). Work orders are always created at 8:00 AM.\n\n8. Review the **Confirmation Alert**, which displays the next four scheduled occurrences.\n\n9. Click **Save** to create the recurring schedule.\n\n![](https://downloads.intercomcdn.com/i/o/ymv0iawf/2380265120/2bdd5d15eaaee9b52c6ca9a53444/b343ca59-8707-4e79-8a7c-6e0b19c429bb?expires=1791207900&signature=d3c6fc2cdc09e64da909c3983430515101063c33897ba8f7c4aa60dfff3d6ba8&req=diMvFst4mIBdWfMW1HO4zYwtrQG5pTuTZuHLS4TakZavtyd%2FhzkIREzvgS6N%0AGb2ZBkKc9mFCM8KJK7M%3D%0A)\n\n* * *\n\n# Schedule Frequencies\n\nRecurring Work Orders support the following frequencies:\n\n- **Weekly:** Select a single weekday or multiple weekdays\n\n- **Monthly:** By a specific date (e.g., the 15th of every month), or by a day pattern (e.g., first Monday of the month)\n\n- **Yearly:** Select a specific month\n\n## Due Date & Create in Advance\n\n- All due dates are set to end of day (11:59 PM).\n\n- The first due date is based on the selected start date.\n\n- You can choose whether work orders are created on the due date or created in advance based on the schedule configuration.\n\n* * *\n\n# Managing Recurring Work Orders\n\nWork orders created from a recurring schedule appear in the **Recurring Schedules** tab in the Work Orders module. Once generated, they also appear in **Open Work Orders** or **All Work Orders** depending on the next occurrence.\n\n## Editing or Deleting a Schedule\n\n1. Go to the **Recurring Schedules** tab.\n\n2. Locate the schedule you wish to change.\n\n3. Click **Delete** to stop all future occurrences, or click **Edit** to open the Edit recurring work order panel.\n\n4. Make the necessary changes, then click **Save Changes**.\n\n![](https://downloads.intercomcdn.com/i/o/ymv0iawf/2380268862/5d9c4554896eaeb53c6e32b52723/d043dc40-49c1-4855-bdd5-9ca9f441f5e7?expires=1791207900&signature=5356aedb921240715c35250f40c2d841e9e7fd6b879054972be1db187550bc7c&req=diMvFst4lYlZW%2FMW1HO4zc8IwHUMBCBMT9fYYPOzeI2vs5K43LvzKvArA%2BSX%0ALVmMFHUDv8vPvR0BcPU%3D%0A)\n\n**Important:** Only schedule Creators or Admins can edit or delete recurring schedules.\n\n**Note:** Editing or deleting a recurring schedule does not affect existing work orders. Only future work orders are affected.\n\n* * *\n\n# Filtering Your Schedules\n\nYou can filter your recurring work orders by building to see what is planned for a specific property, or narrow your view further by:\n\n- **Tenant:** See scheduled work orders for a specific tenant\n\n- **Category:** View all recurring tasks within a certain category\n\n- **Assigned User:** See all schedules assigned to a specific person\n\n- **Created by:** View schedules created by a specific manager or admin\n\n* * *\n\n# Automations Behavior\n\nRecurring Work Orders inherit existing automation rules, including automatic assignment and priority rules. This ensures recurring tasks follow the same standards as manually created work orders.\n\n* * *\n\n# Current Limitations\n\nRecurring Work Orders currently do not support:\n\n- Pausing a schedule\n\n- Limiting the number of repetitions\n\n* * *\n\nRelated Articles\n\n- [How to Create and Edit Inspections](http://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections)\n- [How to Set Work Order Automations](http://help.visitt.io/en/articles/9000597-how-to-set-work-order-automations)\n- [Work Order Subscribers](http://help.visitt.io/en/articles/13844622-work-order-subscribers)\n- [Visitt+ Work Orders: Create and track requests](http://help.visitt.io/en/articles/16297490-visitt-work-orders-create-and-track-requests)\n- [Work Order Instructions](http://help.visitt.io/en/articles/16892827-work-order-instructions)\n\nDid this answer your question?\n\nDisappointed Reaction😞Neutral Reaction😐Smiley Reaction😃\n\nTable of contents\n\n[What You Can Do with Recurring Work Orders](https://help.visitt.io/en/articles/13362516-how-to-create-recurring-work-orders#h_ccc61dc65b)[How to Create a Recurring Schedule](https://help.visitt.io/en/articles/13362516-how-to-create-recurring-work-orders#h_787122f621)[Schedule Frequencies](https://help.visitt.io/en/articles/13362516-how-to-create-recurring-work-orders#h_e300f7abda)[Due Date & Create in Advance](https://help.visitt.io/en/articles/13362516-how-to-create-recurring-work-orders#h_b02ddedb5f)[Managing Recurring Work Orders](https://help.visitt.io/en/articles/13362516-how-to-create-recurring-work-orders#h_80ba2a462a)[Editing or Deleting a Schedule](https://help.visitt.io/en/articles/13362516-how-to-create-recurring-work-orders#h_c1dd0d689d)[Filtering Your Schedules](https://help.visitt.io/en/articles/13362516-how-to-create-recurring-work-orders#h_bb9f2d6c63)[Automations Behavior](https://help.visitt.io/en/articles/13362516-how-to-create-recurring-work-orders#h_2335336ab7)[Current Limitations](https://help.visitt.io/en/articles/13362516-how-to-create-recurring-work-orders#h_81c5d3d222)","capture_id":"19784f8490dbedc7363359b00536c9fdfc5ef33dcf038d8f23a060f26a85d6af","captured_at":"2026-10-05T13:12:31.448Z","published_at":null,"indexed_at":"2026-10-05T13:12:31.478Z","truncated":0,"scope_tier":"primary","monitor_reason":"","last_error":"Firecrawl HTTP 402 (payment required: check the provider account credits or billing)","last_attempt_at":"2026-10-12T13:10:36.479Z","enabled":1,"evidence_notes":[],"text_available":true,"media":["https://downloads.intercomcdn.com/i/o/ymv0iawf/2380262487/e5b96d78cdd83edc4d8a45360808/03320667-b2b6-41af-856d-f40a85f930ef?expires=1791207900&signature=c8c305e27fd0abca08858787df448ec6fb31b1c015512551bc131b79dea16ff5&req=diMvFst4n4VXXvMW1HO4zeoS6vWc2JONXerWqfB5yTGo4fao2%2FbUOxAE02PU%0A4cyHIRHV9Vz5oAzpXnY%3D%0A","https://downloads.intercomcdn.com/i/o/ymv0iawf/2380263965/7ed7269422f1177a169fe3b96aed/f14241a0-407e-4564-88e6-5c3a17a605b4?expires=1791207900&signature=95ba4a816855208162343e99e08a619886fbd5d45ffae9d91a982746cdcc2a72&req=diMvFst4nohZXPMW1HO4zQAkql5yZmOkrPhlkqhwQ6%2BV9mrwcJtDqa%2F%2BEmO6%0Ai%2FmkzKfGex9Ma%2B5GsL8%3D%0A","https://downloads.intercomcdn.com/i/o/ymv0iawf/2380265120/2bdd5d15eaaee9b52c6ca9a53444/b343ca59-8707-4e79-8a7c-6e0b19c429bb?expires=1791207900&signature=d3c6fc2cdc09e64da909c3983430515101063c33897ba8f7c4aa60dfff3d6ba8&req=diMvFst4mIBdWfMW1HO4zYwtrQG5pTuTZuHLS4TakZavtyd%2FhzkIREzvgS6N%0AGb2ZBkKc9mFCM8KJK7M%3D%0A","https://downloads.intercomcdn.com/i/o/ymv0iawf/2380268862/5d9c4554896eaeb53c6e32b52723/d043dc40-49c1-4855-bdd5-9ca9f441f5e7?expires=1791207900&signature=5356aedb921240715c35250f40c2d841e9e7fd6b879054972be1db187550bc7c&req=diMvFst4lYlZW%2FMW1HO4zc8IwHUMBCBMT9fYYPOzeI2vs5K43LvzKvArA%2BSX%0ALVmMFHUDv8vPvR0BcPU%3D%0A"],"interpretation":"Unreviewed source evidence. 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