{"source_id":"visitt-14017538","company":"Visitt","kind":"documentation","category":"documentation","title":"Assign User Access by Property Group | Visitt - Help Center","url":"https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group","body":"[Skip to main content](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#main-content)\n\n# Assign User Access by Property Group\n\nGive users automatic access to all properties in a group - including any properties added to that group in the future.\n\nWritten by Zach Kahan\nJune 7, 2026\n\nTable of contents\n\n[What is access by Property Group?](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_efa75b3ce8)[How it works](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_af6a0b5818)[Step 1 — Check your permissions](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_8e185082bb)[Step 2 — Assign a user to a Property Group](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_54e6fe7cff)[Step 3 — Understand how access updates automatically](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_5ad46bb40e)[Common scenarios](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_e3c959bf46)[FAQ](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_129b2aedfd)[Related articles](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_related)\n\n💡 Before assigning access by Property Group, make sure your Property Groups are already set up. See [Property Groups (Regions)](http://help.visitt.io/en/articles/14017088) to get started.\n\n* * *\n\n# What is access by Property Group?\n\nInstead of assigning users to properties one by one, you can assign them to a Property Group. The user automatically receives access to every property in that group. When a new property is added to the group, access is granted automatically — no manual update needed.\n\n* * *\n\n# How it works\n\n## Step 1 — Check your permissions\n\nOnly **Global Admins** can manage user access at the account level. Make sure Property Groups are already set up before assigning access through them.\n\n## Step 2 — Assign a user to a Property Group\n\n1. Go to **User Management**.\n\n2. Open the user's profile.\n\n3. Assign the user to a Property Group (e.g., \"West Region\").\n\n![Select User Access Option](https://downloads.intercomcdn.com/i/o/ymv0iawf/2453094220/b53b7f6785bedfeb970db39dc350/quickguiddeScreenshots-2FGUxvf4scs3eJndqLZy8yjsi09lo2-2FrdpfPoHSEE1h3bD9DhKkKA-2F9ykgzLDQu9cWdcbpBj8Zje_doc.png?expires=1791207900&signature=2e2cadaae10fba4eb33a70e689d952f8be0fe0a99674e1158a0b3e4097c7891d&req=diQiFcl3mYNdWfMW1HO4zWGHKmFhC0g9DkvNO%2BH4zd9GVYlbRAoV9LzlwQRB%0ANKP6%0A)\n\n4. Click **Submit**.\n\nThe user now has access to all properties currently in that group.\n\n## Step 3 — Understand how access updates automatically\n\nAccess through Property Groups is dynamic:\n\n- **New property added to the group** → the user automatically gains access.\n\n- **Property removed from the group** → the user loses inherited access, unless they have direct access assigned separately.\n\nNo manual updates are needed when your portfolio changes.\n\n* * *\n\n# Common scenarios\n\n**Onboarding a regional manager**\n\nA new manager joins and will oversee the West Region. Assign them to the \"West Region\" Property Group. They immediately get access to all 12 properties in that group. When a 13th property is added next quarter, access is granted automatically.\n\n**Portfolio expansion**\n\nYour company acquires two new properties and adds them to the \"South Region\" group. Every user assigned to South Region receives access immediately — no ticket to IT, no manual update.\n\n**Offboarding a user**\n\nA regional manager leaves. Remove their account or revoke group access. They lose access to all properties inherited through that group.\n\n* * *\n\n# FAQ\n\n**What if a user needs access to properties in two different groups?**\n\nAssign them to both Property Groups, or combine group access with direct property assignments.\n\n**If I remove a property from a group, do users lose access immediately?**\n\nYes — if a user's only access to that property came from the group, removing the property from the group revokes access immediately.\n\n**Does assigning a user to a group override their existing direct property access?**\n\nNo. Group access and direct access are additive. A user keeps any directly assigned access regardless of group changes.\n\n**Can I see which users are assigned to a Property Group?**\n\nYes. Go to User Management and filter by Property Group to see all users with access through that group.\n\n* * *\n\n# Related articles\n\n- [Property Groups (Regions)](http://help.visitt.io/en/articles/14017088)\n\n- [Manage Properties in Global Settings](http://help.visitt.io/en/articles/15140151-manage-properties-in-global-settings)\n\n- [How to Add Users to Your Property](http://help.visitt.io/en/articles/9246330-how-to-add-users-to-your-property)\n\nThanks for reading! Reach out if you have any questions — we're here to help 😊\n\n* * *\n\nRelated Articles\n\n- [How to Deactivate or Remove Users from Properties](http://help.visitt.io/en/articles/9217472-how-to-deactivate-or-remove-users-from-properties)\n- [How to Add Users to Your Property](http://help.visitt.io/en/articles/9246330-how-to-add-users-to-your-property)\n- [Access and Navigate Settings](http://help.visitt.io/en/articles/15000607-access-and-navigate-settings)\n- [Manage properties in Global Settings](http://help.visitt.io/en/articles/15140151-manage-properties-in-global-settings)\n- [Set Up Primary Properties](http://help.visitt.io/en/articles/16186917-set-up-primary-properties)\n\nDid this answer your question?\n\nDisappointed Reaction😞Neutral Reaction😐Smiley Reaction😃\n\nTable of contents\n\n[What is access by Property Group?](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_efa75b3ce8)[How it works](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_af6a0b5818)[Step 1 — Check your permissions](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_8e185082bb)[Step 2 — Assign a user to a Property Group](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_54e6fe7cff)[Step 3 — Understand how access updates automatically](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_5ad46bb40e)[Common scenarios](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_e3c959bf46)[FAQ](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_129b2aedfd)[Related articles](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_related)","capture_id":"a023a83df9837d5aa66f303292b8d0c623f73b5710d8cf70330d5bb157334268","captured_at":"2026-10-05T13:12:57.968Z","published_at":null,"indexed_at":"2026-10-05T13:12:58.005Z","truncated":0,"scope_tier":"primary","monitor_reason":"","last_error":"Firecrawl HTTP 402 (payment required: check the provider account credits or billing)","last_attempt_at":"2026-10-12T13:10:58.380Z","enabled":1,"evidence_notes":[],"text_available":true,"media":["https://downloads.intercomcdn.com/i/o/ymv0iawf/2453094220/b53b7f6785bedfeb970db39dc350/quickguiddeScreenshots-2FGUxvf4scs3eJndqLZy8yjsi09lo2-2FrdpfPoHSEE1h3bD9DhKkKA-2F9ykgzLDQu9cWdcbpBj8Zje_doc.png?expires=1791207900&signature=2e2cadaae10fba4eb33a70e689d952f8be0fe0a99674e1158a0b3e4097c7891d&req=diQiFcl3mYNdWfMW1HO4zWGHKmFhC0g9DkvNO%2BH4zd9GVYlbRAoV9LzlwQRB%0ANKP6%0A"],"interpretation":"Unreviewed source evidence. 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