# Visitt: Navigating and Managing Inspections in Visitt | Visitt - Help Center

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Source: https://help.visitt.io/en/articles/15181165-navigating-and-managing-inspections-in-visitt

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> [Skip to main content](https://help.visitt.io/en/articles/15181165-navigating-and-managing-inspections-in-visitt#main-content)
> 
> # Navigating and Managing Inspections in Visitt
> 
> Master the Inspections ecosystem to monitor checkups are executed, maintaining high operational standards across your portfolio.
> 
> Written by Zach Kahan
> June 7, 2026
> 
> Table of contents
> 
> [Access and User Permissions](https://help.visitt.io/en/articles/15181165-navigating-and-managing-inspections-in-visitt#h_f2e5bf415b)[Understanding the Inspections Tabs](https://help.visitt.io/en/articles/15181165-navigating-and-managing-inspections-in-visitt#h_163c5b53aa)[Open Inspections](https://help.visitt.io/en/articles/15181165-navigating-and-managing-inspections-in-visitt#h_7a0d535d88)[Calendar](https://help.visitt.io/en/articles/15181165-navigating-and-managing-inspections-in-visitt#h_e48b5362ff)[Closed Inspections](https://help.visitt.io/en/articles/15181165-navigating-and-managing-inspections-in-visitt#h_333d4df2b3)[Manage Inspections](https://help.visitt.io/en/articles/15181165-navigating-and-managing-inspections-in-visitt#h_3d0332b3ac)[Toolbar Actions on Selected Inspections](https://help.visitt.io/en/articles/15181165-navigating-and-managing-inspections-in-visitt#h_50d22127c2)[View Who Created Each Inspection](https://help.visitt.io/en/articles/15181165-navigating-and-managing-inspections-in-visitt#h_8da0038184)
> 
> Manage and supervise all recurring and one-time inspections from a centralized dashboard. The Inspections page allows you to track real-time progress, audit past inspection data, and organize schedules to ensure no critical maintenance checks are missed.
> 
> * * *
> 
> # Access and User Permissions
> 
> To access the Inspections ecosystem, click the **Inspections** icon in the left sidebar menu.
> 
> - **Admins and Managers:** Have full authority to create, edit, pause, or duplicate inspections across all assigned buildings.
> 
> - **Admins only:** Can delete inspections.
> 
> - **Team Members:** Can access, perform, and complete specific inspections assigned to them via the Open Inspections tab.
> 
> 💡 For full details on creating, editing, and managing inspections, see [How to Create and Edit Inspections](http://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections).
> 
> * * *
> 
> # Understanding the Inspections Tabs
> 
> The Inspections page is organized into four primary views to help you manage quality control effectively.
> 
> ## Open Inspections
> 
> This tab displays all active inspections that are currently due or in progress. It is your primary workspace for identifying tasks that require immediate completion.
> 
> - **Search:** Use the search bar to find inspections by name.
> 
> - **Filters:** Narrow your view by Building, Category, or use **Add filter** to create custom views.
> 
> ## Calendar
> 
> The Calendar tab provides a visual timeline of your inspection schedule, allowing you to track consistency and plan for future requirements.
> 
> - **Navigation:** Use the arrows to scroll through every month to look back at historical data or look ahead at upcoming tasks.
> 
> - **View Toggle:** Switch between Month or Week views on the right-hand side to zoom in on specific inspection schedules.
> 
> - **Status Filters:** Narrow your view by filtering for Open, Completed, Missed, Reopened, or Completed Late.
> 
> - **Advanced Filtering:** Use the **Add filter** button to refine the calendar by Building, Category, Assigned User, Frequency (e.g., Once, Hourly, Daily, Weekly), or Space (e.g., Lobby, First Floor, Restroom).
> 
> ## Closed Inspections
> 
> This section serves as your historical archive, providing a comprehensive record of all finalized tasks.
> 
> - **Audit Trail:** Review inspections marked as Completed, Missed, or Completed Late.
> 
> - **Date Range:** Use the From and To fields to pull data for specific time periods.
> 
> - **Search and Filter:** Filter by Name, Status, Building, Frequency, Space, or Completed by.
> 
> [Click here for further actions you can perform on Closed Inspections](https://help.visitt.io/en/articles/9097888-how-to-view-closed-inspections)
> 
> ## Manage Inspections
> 
> This is the administrative hub where you control the source settings of your inspections. Use the **Quick Action** button on the right-hand side to perform the following administrative tasks:
> 
> - **Bulk Assign:** Efficiently assign inspections to a specific user across all inspections or filtered by category and building. See [Bulk Assign Inspections](http://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_bulk_assign) for full steps.
> 
> - **Set Completion Order:** Dictate the sequence in which inspections should be completed. See [Set Completion Order](http://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_completion_order) for full steps.
> 
> - **Import:** Streamline your setup by uploading inspections directly from an Excel file.
> 
> * * *
> 
> # Toolbar Actions on Selected Inspections
> 
> To trigger the action toolbar, navigate to **Manage Inspections**, then use the checkbox to select one or more inspections. A toolbar will appear with the following options:
> 
> - **Save Template:** Save the inspection configuration as a reusable template for use across different properties.
> 
> - **Mode — Pause or Activate:** Choose **Pause** to stop future triggers (ideal for seasonal changes or holidays) or **Activate** to resume the normal schedule. Note: you cannot pause an inspection that is already open and pending completion. For full details see [Pause and Activate Inspections](http://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_76b344fe2b).
> 
> - **Delete:** Click the Bin icon to erase the inspection from the system.
> 
> - **Download:** Click the Download icon to export the inspection details as a CSV file.
> 
> **Note:** Only Admins have permission to delete inspections.
> 
> * * *
> 
> # View Who Created Each Inspection
> 
> You can track exactly who created each inspection and when it was added to the system — helpful for maintaining an audit trail and accountability across your team.
> 
> - **Inspections Table:** Click **Manage Inspections** → **Columns** and enable the **Created By** column. If the inspection was created by a super admin, you'll see "Visitt" as the creator.
> 
> - **Inspection Page:** Inside each inspection's detail page, you'll find a "Created by" and "Created date" section at the bottom.
> 
> - **Inspections Export:** The "Created By" field is included when you export inspections to a file.
> 
> 📌 _Note: This applies to inspections created after the feature release. Older inspections will show blank values in the "Created By" field._
> 
> * * *
> 
> Thanks for reading! Reach out if you have any questions — we're here to help 😊
> 
> * * *
> 
> Related Articles
> 
> - [How to Create and Edit Inspections](http://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections)
> - [Actions on Closed Inspections](http://help.visitt.io/en/articles/9097888-actions-on-closed-inspections)
> - [How to Edit Inspections](http://help.visitt.io/en/articles/9173074-how-to-edit-inspections)
> - [Getting Started: A Quick Manager's Guide to the Visitt Platform](http://help.visitt.io/en/articles/9324821-getting-started-a-quick-manager-s-guide-to-the-visitt-platform)
> - [Inspections Overview for Team Members](http://help.visitt.io/en/articles/9834329-inspections-overview-for-team-members)
> 
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> 
> Table of contents
> 
> [Access and User Permissions](https://help.visitt.io/en/articles/15181165-navigating-and-managing-inspections-in-visitt#h_f2e5bf415b)[Understanding the Inspections Tabs](https://help.visitt.io/en/articles/15181165-navigating-and-managing-inspections-in-visitt#h_163c5b53aa)[Open Inspections](https://help.visitt.io/en/articles/15181165-navigating-and-managing-inspections-in-visitt#h_7a0d535d88)[Calendar](https://help.visitt.io/en/articles/15181165-navigating-and-managing-inspections-in-visitt#h_e48b5362ff)[Closed Inspections](https://help.visitt.io/en/articles/15181165-navigating-and-managing-inspections-in-visitt#h_333d4df2b3)[Manage Inspections](https://help.visitt.io/en/articles/15181165-navigating-and-managing-inspections-in-visitt#h_3d0332b3ac)[Toolbar Actions on Selected Inspections](https://help.visitt.io/en/articles/15181165-navigating-and-managing-inspections-in-visitt#h_50d22127c2)[View Who Created Each Inspection](https://help.visitt.io/en/articles/15181165-navigating-and-managing-inspections-in-visitt#h_8da0038184)

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