How to Create and Edit Inspections | Visitt - Help Center
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[Skip to main content](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#main-content) # How to Create and Edit Inspections Everything you need to know about setting up and modifying inspections in Visitt. Written by Zach Kahan June 7, 2026 Table of contents [How to Add a New Inspection](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_5692a88da2)[Step 1: Main Info](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_a5ec609a34)[Step 2: Tasks and Spaces](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_5f7b6e1021)[Step 3: Order](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_704c61ea48)[How to Edit Inspections](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_52241b9ab1)[Stage 1: Main Information](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_f1be124d6f)[Stage 2: Customize Tasks and Spaces](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_bf0764f027)[Stage 3: Organizing Inspection Structure](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_cbbb74a732)[Duplicating and Managing Inspection Status](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_7d6aa91f09)[Duplicate an Inspection](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_54c80455ba)[Pause and Activate Inspections](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_76b344fe2b)[Removing Inspections](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_e04d3cebe4)[Bulk Assign Inspections](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_bulk_assign)[Set Completion Order](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_completion_order)[Changing Assigned Users in Open Inspections](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_2bd232325b) Proactive maintenance starts with consistent checks. This guide will walk you through creating new inspections, setting custom frequencies, and organizing your tasks to ensure your team has a clear, actionable workflow. **Before You Start:** Ensure you have Admin or Manager permissions to access the inspection management tools. Identify the specific buildings, spaces, or equipment that require inspection. * * * # How to Add a New Inspection Navigate to the **[Inspections](https://app.visitt.io/assignments#openVisits)** page in the left-hand sidebar and click the **\+ Add Inspection** button. A three-step setup wizard will open on the right side of your screen.  ## Step 1: Main Info In this step, define the core details of the inspection. - **Name:** Enter a clear, descriptive title (e.g., "Daily Restroom Check").  - **How often:** Select **Recurring** for ongoing scheduled tasks or **Once** for a single event. - **Recurring:** Select an interval like Daily, Weekly, Quarterly, or Custom. Custom frequencies allow intervals from 1 to 99 weeks, months, or years. - **Once:** You will be prompted to choose one specific date for the inspection.  - **Category:** Assign a category (e.g., Cleaning, Plumbing, Security) to organize your data for future reports.  - **Assigned user:** Select the team member responsible for performing this inspection.  - **Estimated Work Hours:** Enter the estimated amount of time the inspection is expected to take. - **Description:** Provide detailed instructions. You can also add clickable links to external resources such as Google Forms or Drive documents.  - **Location tracking:** Choose **Required** if you want to ensure the user is physically present at the site to complete the form.  Once completed, click **Next** to proceed. ## Step 2: Tasks and Spaces This step defines exactly where the inspector needs to go and what they need to check. - **Select spaces or equipment:** Use the dropdown menu to choose the specific locations or assets included in this inspection.  - **Add tasks:** Type the task name and select the input type (e.g., Text, Number, Checkbox, Multiple Choice, Image, Signature, QR Scan).   - **Set as required:** Check this box if the task must be completed before the inspection can be submitted. - **Conditional tasks:** When using the Multiple Choice input type, click the **Connected 3 Dots** icon to create logic-based workflows. This allows you to trigger a follow-up task only when a specific answer is selected. - **Add spaces with different tasks:** Use this button if you need to perform different sets of checks in different areas within the same inspection. Once completed, click **Next** to proceed. ## Step 3: Order The final step ensures the inspection follows a logical physical path through the building, saving your team time and effort. - **Sorting:** By default, selected spaces and equipment are sorted alphabetically. Click **Sort by name** to revert to this order at any time. - **Manual Ordering:** Click and drag items into your preferred order so the inspector can move efficiently from one area to the next. - **Finalize:** Click **Add Inspection** to save and activate the schedule.  * * * # How to Edit Inspections 1. In the Inspections page, select the **Manage Inspections** tab from the top bar.  2. Locate the specific inspection you would like to modify. 3. Click the **three-dot icon** in the corner of the inspection card, then select **Edit**.  4. This will open the three-stage editing window.  ## Stage 1: Main Information Modify the general settings of your inspection. - **Name and Frequency:** Click on the inspection title to edit the name and select the desired frequency from a dropdown menu. - **Assigned Users:** Add or remove users by searching and selecting their names. - **Change Category:** Update the inspection's category to better organize and classify your inspections. - **Add Description:** Include a detailed description to provide additional context. You can add clickable links to external resources such as Google Forms or Drive documents. - **Estimated Work Hours:** Enter the estimated time the inspection is expected to take. - **Location Tracking:** Activate to require location services when closing the inspection, ensuring compliance and allowing you to verify where it was completed. ## Stage 2: Customize Tasks and Spaces Define exactly what needs to be checked and where. - **Add More Spaces or Equipment:** Click to add additional areas or assets. - **Create New Tasks:** Under each space or piece of equipment, add the specific tasks required. - **Change Task Types:** Click any task to change the response type (e.g., switch from Yes/No to Checkbox). - **Reorder Tasks:** Click and hold the drag handle next to a task to move it up or down. ## Stage 3: Organizing Inspection Structure Finalize the high-level organization of your inspection. - **Rearrange Spaces:** Drag and drop entire spaces or equipment blocks to change the order in which they appear for the technician. - **Review Flow:** Ensure the sequence matches the natural path a person takes through the building. - **Save Changes:** Click the **Save** button to apply all modifications.  * * * # Duplicating and Managing Inspection Status ## Duplicate an Inspection To create a similar inspection for a different site or piece of equipment, click the **three dots** in the inspection header and select **Duplicate**. You can then modify the copy for the new building or equipment.  ## Pause and Activate Inspections Use the toggle in the inspection settings to switch between Paused and Active statuses.  - Pausing an inspection only affects future rounds. - You cannot pause an inspection that is already open and pending completion. ## Removing Inspections 1. Navigate to the **Manage Inspections** list. 2. Click the checkbox next to the inspection you wish to remove.  3. Click the trash bin icon to delete.  **Note:** Only Admins have the permission to remove inspections. * * * # Bulk Assign Inspections Efficiently assign or remove a user across multiple inspections at once without editing each one individually. 1. Navigate to the **Manage Inspections** tab. 2. Click the **Quick Action** button on the right-hand side and select **Bulk Assign**. 3. In the pop-up window, select the user and optionally filter by category and building. 4. Click **Add** to assign the user or **Remove** to relieve them of the duty. * * * # Set Completion Order Dictate the sequence in which inspections should be completed by your team. 1. Navigate to the **Manage Inspections** tab. 2. Click the **Quick Action** button and select **Set Completion Order**. 3. In the pop-up window, drag the inspection tasks into your preferred order. 4. Click **Save** to apply. * * * # Changing Assigned Users in Open Inspections You can update who is responsible for an inspection that is already in progress without editing the master template. 1. Open the specific active inspection in [Open Inspections](https://app.visitt.io/assignments#openVisits). 2. Click the **three dots** icon.  3. Select **Assigned User**.  4. Choose the new user or remove the current one.  5. Click **Assign to user**. **Note:** These changes only affect the current round. Future rounds will revert to the originally assigned users. * * * Ready to perform an inspection? See [How to View and Complete Open Inspections](http://help.visitt.io/en/articles/9097482-how-to-view-and-complete-open-inspections) for a full walkthrough, including how to mark tasks and submit your results. For an overview of the Inspections module tabs and navigation, see [Navigating and Managing Inspections in Visitt](http://help.visitt.io/en/articles/15181165). * * * Related Articles - [How to View and Complete Open Inspections](http://help.visitt.io/en/articles/9097482-how-to-view-and-complete-open-inspections) - [How to Edit Inspections](http://help.visitt.io/en/articles/9173074-how-to-edit-inspections) - [Inspections Overview for Team Members](http://help.visitt.io/en/articles/9834329-inspections-overview-for-team-members) - [How to Reopen a Missed Inspection](http://help.visitt.io/en/articles/11718693-how-to-reopen-a-missed-inspection) - [Navigating and Managing Inspections in Visitt](http://help.visitt.io/en/articles/15181165-navigating-and-managing-inspections-in-visitt) Did this answer your question? Disappointed Reaction😞Neutral Reaction😐Smiley Reaction😃 Table of contents [How to Add a New Inspection](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_5692a88da2)[Step 1: Main Info](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_a5ec609a34)[Step 2: Tasks and Spaces](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_5f7b6e1021)[Step 3: Order](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_704c61ea48)[How to Edit Inspections](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_52241b9ab1)[Stage 1: Main Information](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_f1be124d6f)[Stage 2: Customize Tasks and Spaces](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_bf0764f027)[Stage 3: Organizing Inspection Structure](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_cbbb74a732)[Duplicating and Managing Inspection Status](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_7d6aa91f09)[Duplicate an Inspection](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_54c80455ba)[Pause and Activate Inspections](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_76b344fe2b)[Removing Inspections](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_e04d3cebe4)[Bulk Assign Inspections](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_bulk_assign)[Set Completion Order](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_completion_order)[Changing Assigned Users in Open Inspections](https://help.visitt.io/en/articles/8799107-how-to-create-and-edit-inspections#h_2bd232325b)
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