Assign User Access by Property Group | Visitt - Help Center
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[Skip to main content](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#main-content) # Assign User Access by Property Group Give users automatic access to all properties in a group - including any properties added to that group in the future. Written by Zach Kahan June 7, 2026 Table of contents [What is access by Property Group?](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_efa75b3ce8)[How it works](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_af6a0b5818)[Step 1 — Check your permissions](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_8e185082bb)[Step 2 — Assign a user to a Property Group](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_54e6fe7cff)[Step 3 — Understand how access updates automatically](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_5ad46bb40e)[Common scenarios](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_e3c959bf46)[FAQ](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_129b2aedfd)[Related articles](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_related) 💡 Before assigning access by Property Group, make sure your Property Groups are already set up. See [Property Groups (Regions)](http://help.visitt.io/en/articles/14017088) to get started. * * * # What is access by Property Group? Instead of assigning users to properties one by one, you can assign them to a Property Group. The user automatically receives access to every property in that group. When a new property is added to the group, access is granted automatically — no manual update needed. * * * # How it works ## Step 1 — Check your permissions Only **Global Admins** can manage user access at the account level. Make sure Property Groups are already set up before assigning access through them. ## Step 2 — Assign a user to a Property Group 1. Go to **User Management**. 2. Open the user's profile. 3. Assign the user to a Property Group (e.g., "West Region").  4. Click **Submit**. The user now has access to all properties currently in that group. ## Step 3 — Understand how access updates automatically Access through Property Groups is dynamic: - **New property added to the group** → the user automatically gains access. - **Property removed from the group** → the user loses inherited access, unless they have direct access assigned separately. No manual updates are needed when your portfolio changes. * * * # Common scenarios **Onboarding a regional manager** A new manager joins and will oversee the West Region. Assign them to the "West Region" Property Group. They immediately get access to all 12 properties in that group. When a 13th property is added next quarter, access is granted automatically. **Portfolio expansion** Your company acquires two new properties and adds them to the "South Region" group. Every user assigned to South Region receives access immediately — no ticket to IT, no manual update. **Offboarding a user** A regional manager leaves. Remove their account or revoke group access. They lose access to all properties inherited through that group. * * * # FAQ **What if a user needs access to properties in two different groups?** Assign them to both Property Groups, or combine group access with direct property assignments. **If I remove a property from a group, do users lose access immediately?** Yes — if a user's only access to that property came from the group, removing the property from the group revokes access immediately. **Does assigning a user to a group override their existing direct property access?** No. Group access and direct access are additive. A user keeps any directly assigned access regardless of group changes. **Can I see which users are assigned to a Property Group?** Yes. Go to User Management and filter by Property Group to see all users with access through that group. * * * # Related articles - [Property Groups (Regions)](http://help.visitt.io/en/articles/14017088) - [Manage Properties in Global Settings](http://help.visitt.io/en/articles/15140151-manage-properties-in-global-settings) - [How to Add Users to Your Property](http://help.visitt.io/en/articles/9246330-how-to-add-users-to-your-property) Thanks for reading! Reach out if you have any questions — we're here to help 😊 * * * Related Articles - [How to Deactivate or Remove Users from Properties](http://help.visitt.io/en/articles/9217472-how-to-deactivate-or-remove-users-from-properties) - [How to Add Users to Your Property](http://help.visitt.io/en/articles/9246330-how-to-add-users-to-your-property) - [Access and Navigate Settings](http://help.visitt.io/en/articles/15000607-access-and-navigate-settings) - [Manage properties in Global Settings](http://help.visitt.io/en/articles/15140151-manage-properties-in-global-settings) - [Set Up Primary Properties](http://help.visitt.io/en/articles/16186917-set-up-primary-properties) Did this answer your question? Disappointed Reaction😞Neutral Reaction😐Smiley Reaction😃 Table of contents [What is access by Property Group?](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_efa75b3ce8)[How it works](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_af6a0b5818)[Step 1 — Check your permissions](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_8e185082bb)[Step 2 — Assign a user to a Property Group](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_54e6fe7cff)[Step 3 — Understand how access updates automatically](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_5ad46bb40e)[Common scenarios](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_e3c959bf46)[FAQ](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_129b2aedfd)[Related articles](https://help.visitt.io/en/articles/14017538-assign-user-access-by-property-group#h_related)
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